Preparations for Life in Japan The following pages will give information on how to prepare for life in Japan, such as information on visa, housing and finances.

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Preparation for Life in Japan — Visa/Part Time Job

Obtaining a Visa

To enter Japan, you must first obtain a visa stamp from the Embassy or Consulate-General of Japan in your country that indicates the purpose and length of your stay in Japan on your passport.
Please keep in mind that it may take from two to three months (or even longer) to process your visa application after you apply for your visa at the Embassy of Japan or Consulate-General of Japan. You should therefore check with them about the application
procedure well in advance of your intended departure.

In addition, you may be required to obtain a Certificate of Eligibility issued by the Ministry of Justice, Immigration Bureau of Japan. This certificate is issued when an application is made on your behalf by your host university in Japan. You should therefore consult with your Admissions Office regarding this matter. As part of the application process, the Admissions Office is required to issue documents such as a "Letter of Guarantee". Therefore, you should also begin this application procedure well beforehand following instructions from the Admissions Office as the application process for a Certificate of Eligibility will also take one to three months.

Obtaining a Visa 2

When you apply for a visa at the Embassy or Consulate-General of Japan in your country of residence, attaching a Certificate of Eligibility will accelerate this process.

Below is a flowchart of procedure for entering Japan with a Certificate of Eligibility.

  • (1) The host university in Japan applies for a Certificate of Eligibility at the Ministry of Justice, Immigration Bureau of Japan.
  • (2) It takes approximately one to three months for the Certificate of Eligibility to be issued, which is then sent to the university.
  • (3) Once the Certificate of Eligibility arrives, the Admissions Office of your host university will forward it to you by post.
  • (4)You should submit your visa application accompanied by the Certificate of Eligibility to the Embassy or Consulate-General of Japan in your country of residence.
  • (5) Once the visa is ready, you must collect it in person from the Embassy or Consulate-General of Japan.
You should contact the nearest Embassy or Consulate-General of Japan for details.

Host University in Japan
(1) The host university in Japan applies for Certificate of Eligibility
Ministry of Justice, Immigration Bureau of Japan
(2) Ministry of Justice, Immigration Bureau of Japan issues Certificate of Eligibility
Host University in Japan
(3) Host University in Japan sends Certificate of Eligibility to you
You
(4) Apply for Visa (with Certificate of Eligibility attached)
Embassy of Japan or Consulate-General of Japan
(5) Embassy of Japan or Consulate-General of Japan issues Visa
You
Immigration Check (Landing Examination)
Entry to Japan

Status of Residence

When you apply for a visa at the Embassy or Consulate-General of Japan in your country of residence, attaching a Certificate of Eligibility will accelerate this process.

Permission for Part Time Jobs

Permission for Activities not Permitted by Status of Residence
To apply for this permission, you must submit the prescribed application form and other required documentation.

Application Procedures
You must submit the items listed below to the Immigration Bureau office*. If the request is approved, the certificate of permission will be issued in about two to three weeks after the application.

*Some Universities do this procedure on your behalf, please visit your International Student Service Office.

Items required for application

  • ① Application for Permission to Engage in Activity Other Than That Permitted under the Status of Residence Previously Granted
    http://www.immi-moj.go.jp/english/tetuduki/kanri/hituyo-syorui.html
  • ② Your passport and alien registration card
  • ③ A document material that proves the intended activity as indicated on the application form 1copy
  • ④ A document that proves the status (if an agent submits the application form on behalf of the applicant)

Notes

  • International students are limited to 28 hours of part-time job per week, and 8 hours a day during summer or winter breaks.
  • Part-time job is not permitted during leaves of absence from the university.

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